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How to Budget for Kitchen Equipment Repairs & Replacement
Jun 05, 2023

Commercial kitchen equipment purchases can be a significant investment that impacts your business's bottom line. But it's not just about the upfront cost; repairs, maintenance, and replacements can add up quickly. Without a solid budget plan in place, you may find yourself struggling to keep up with unexpected expenses, jeopardizing the success of your business. 


How to Budget for Kitchen Equipment Repairs & Replacement


ATECH has partnered with thousands of restaurants over the years to take care of their equipment needs. Here are a few helpful insights we’ve learned to help budget for kitchen equipment repairs and replacement: 


1.
Set up a planned maintenance schedule for your commercial kitchen equipment


Develop a schedule for regular maintenance and inspections of kitchen equipment. This can help identify issues before they become major problems, reducing repair costs and keeping your commercial kitchen equipment in good working order. 


2. Budget monthly funds specifically for equipment repair and replacement. 


Profit margins can be tight in the restaurant industry, especially as inflation and other challenges impact food costs. The last thing you want is to be unable to repair or replace an essential piece of kitchen equipment. The best way to avoid a potential mishap is to ensure there is always money available for unexpected expenses. According to
the National Restaurant Association, maintenance costs can be approximately 1.5% of sales on average. Other general maintenance figures suggest it may be between 2-6% of your business's overall budget. Putting aside this money and marking it for equipment repair can mean that you’re prepared for annual repairs and want to ensure you have the financial resources readily available to address any unexpected breakdowns or maintenance needs. 



3. Consider leasing or purchasing used equipment. 


If you’re looking for a more cost-effective solution for replacing equipment, there are a few alternative options to consider. Instead of purchasing expensive equipment outright, consider leasing it. This can help spread the cost out over time and may include maintenance and repair services. You can also
buy used commercial kitchen equipment to save on total costs. 


We keep a variety of
used commercial kitchen equipment and parts for customers to purchase whenever they might need them. 


4. Make sure you research and understand warranties and service plans. 


Most manufacturers offer some type of warranty on new equipment, but the length and coverage of the warranty supplied as standard will vary according to the equipment and the manufacturer, generally ranging from 1 to 5 years. That’s why it’s important to research the warranties and service plans available when purchasing equipment. These can provide additional protection and help you save money on repairs and replacements. 


As an
Authorized Service Agent for dozens of manufacturers, our team is happy to answer any questions you might have about specific companies or policies before your purchase. Once your equipment is out of warranty, we offer a 90-day warranty on all parts and labor for any repairs we make. 

 

5. Assess your equipment and identify when you might need to replace it. 


Every piece of equipment has a shelf life. It’s helpful to know
the average life expectancy of your kitchen equipment and budget accordingly. Make a list of essential equipment and prioritize their repair or replacement needs. Be sure to include any warranty details and when you might expect to replace each piece. This can help focus the budget on the most important items first.


6.
Train your staff to identify small issues before they become big problems.


It’s rare for a piece of kitchen equipment to suddenly stop working. Most equipment breaks down over time. Because of this fact, it’s helpful to ensure that your staff is trained on proper equipment use and maintenance. This can help prevent damage and wear to equipment, reducing the need for repairs and replacements.


7.
Ask these four questions before you buy a piece of kitchen equipment.


Once you’ve determined it’s time to purchase a piece of commercial kitchen equipment, how can you ensure you make the best choice? While it may be tempting to opt for cheaper equipment, investing in high-quality and/or Energy Star equipment can actually save money in the long run. Our team recently highlighted a few questions that can help you make the best purchase decision. 

 

Let ATECH Handle Your Equipment Needs 


By taking the time to plan and budget for equipment purchases, you can ensure that you have the right tools to keep your kitchen running smoothly and your customers satisfied while also protecting your financial stability. 


If you have any questions, you can always
talk with an ATECH repair technician before buying commercial kitchen equipment for advice on what brands would best suit your needs. With our help, you can count on your equipment to perform well every day, just like you do. 



By markl 20 Mar, 2024
As the season changes and springtime blooms, it's the perfect opportunity to refresh and rejuvenate your restaurant space. Spring cleaning isn't just about tidying up; it's about ensuring a safe, welcoming environment for your patrons and staff. In this blog post, we'll explore some essential tips and best practices for restaurant cleanliness in the springtime.  Embrace Deep Cleaning : Spring cleaning is the ideal time to tackle those deep cleaning tasks that may have been neglected during the busier seasons. From scrubbing floors and walls to deep cleaning kitchen equipment, thorough sanitation ensures a hygienic environment for food preparation and service. Focus on High-Traffic Areas : Pay special attention to high-traffic areas such as dining areas, restrooms, and entryways. These areas are prone to accumulating dirt, dust, and germs, making regular cleaning essential for maintaining a pristine appearance and preventing the spread of illness. Refresh Outdoor Spaces : If your restaurant has outdoor seating areas, spring is the perfect time to freshen them up. Clean outdoor furniture, sweep away debris, and power wash outdoor surfaces to create an inviting atmosphere for al fresco dining. Check and Replace Equipment Filters : Don't forget to inspect and replace filters in HVAC systems, refrigeration units, and ventilation hoods. Clean filters help maintain air quality and prevent the buildup of contaminants, ensuring a healthy indoor environment for both customers and staff. Engage Staff in Cleaning Initiatives : Encourage staff members to take pride in the cleanliness of the restaurant by involving them in spring cleaning initiatives. Assign specific tasks and provide training on proper cleaning procedures to ensure consistency and effectiveness. Implement Regular Maintenance Schedule : Establish a regular maintenance schedule to keep up with cleaning tasks throughout the year. By incorporating daily, weekly, and monthly cleaning routines, you can maintain a high standard of cleanliness and prevent the accumulation of dirt and grime. Invest in Quality Cleaning Products : Choose cleaning products that are effective yet environmentally friendly. Look for products that are certified as safe for use in foodservice establishments and follow manufacturer recommendations for proper application and usage. Monitor and Adjust Cleaning Protocols : Continuously monitor cleaning protocols and adjust as needed based on feedback, customer traffic, and changing regulations. Regular evaluation ensures that your cleaning practices remain effective and in compliance with industry standards. Spring cleaning is an essential aspect of restaurant maintenance that goes beyond just aesthetics. By implementing thorough cleaning routines, engaging staff members, and investing in quality cleaning products, you can create a safe, hygienic environment that enhances the dining experience for your customers and promotes a healthy work environment for your staff. As you embark on your spring cleaning journey, remember that ATECH is here to support you with a wide range of cleaning and maintenance solutions tailored to meet the unique needs of your restaurant. Happy spring cleaning!
By markl 26 Jan, 2024
As a restaurant owner or kitchen manager, you know that the equipment in your kitchen is essential to the operations and overall profitability of your business. But do your frontline employees recognize that, too? Your line chefs and dishwashers use your equipment every day, so they're more likely to notice any problems first. That's why it's so important to capture feedback from your frontline staff on the performance of your restaurant equipment. As a trusted commercial kitchen repair service in Tennessee , we’ve had the opportunity to partner with hundreds of restaurants over the years—from nationally recognized chains to local mom-and-pop establishments. ​We’ve learned that capturing staff feedback on restaurant equipment is not just a good practice—it's a necessity for any successful establishment. In this article, we wanted to shed light on the importance of capturing staff feedback on restaurant equipment. Your employees’ assessments can be used to address problems quickly and make informed decisions about upgrades or replacements. How to Capture Staff Feedback on Restaurant Equipment 1. Recognize and address common pitfalls for reporting issues. Unfortunately, many kitchen managers find that it's difficult to get regular feedback from their staff. There are a few common reasons for this: Lack of time. Frontline staff are often busy and stressed, and they may not have time to provide feedback to their managers. Fear of retaliation. Some employees may be afraid to speak up about problems with equipment for fear that they will be punished or blamed. Lack of trust. Employees may not feel comfortable providing feedback to their managers if they don't trust them to take it seriously. 2. Create a culture of collaborative communication in your kitchen. It's important to create an open and trusting environment where your staff feels comfortable providing feedback. Here are a few tips: Make feedback a priority. Show your staff that you value their feedback by making time to listen to it and taking it seriously. Make it easy to provide feedback. Create a system for staff to submit feedback easily. Let your employees know who is responsible for equipment maintenance so they can notify the appropriate person. Be open to feedback, both positive and negative. It's important to create a culture where staff feel comfortable providing feedback, even if it's negative. Remember, feedback is a gift, and it can help you to improve your operation. If you don’t embrace feedback from employees, they might be less likely to report a faulty piece of equipment. 3. Train new employees to recognize and communicate common issues. Once you've created an environment where staff feel comfortable providing feedback, you need to train employees to recognize common equipment issues . This will help you to identify problems early before they cause major disruptions.Here are a few tips for training your staff: Provide them with a list of common equipment issues. This could include things like strange noises, unusual odors, or reduced performance. Teach them how to inspect equipment for signs of wear and tear . Help them identify potential problems before they cause equipment to break down. Show them how to report equipment issues to you. This could be done through a verbal report, a written report, or a feedback form. 4. Know the important information to capture and have a plan for addressing issues. One of the best ways to ensure problems are addressed quickly and correctly is to capture the information your commercial kitchen technician would need to know . Once you've collected feedback from your staff, you can use it to make informed decisions about equipment upgrades or replacements. As you consider repairing or replacing your kitchen equipment , here are a few things to keep in mind: Identify recurring issues . If multiple staff members are reporting the same problem with a piece of equipment, it's a sign that there is a serious issue. Consider the cost and benefits of repairs. If a piece of equipment is constantly breaking down, it may be more cost-effective to replace it than to keep repairing it. Get feedback from your staff on their needs. When choosing new equipment, ask your staff for input on what features are important to them. This will help you to choose equipment that is both effective and user-friendly. A Trusted Partner to Fix Restaurant Equipment Issues At ATECH, we understand the value of staff feedback in maintaining restaurant equipment and fixing a problem as soon as possible. Our team has the experience and expertise to provide prompt, affordable repair services for all your commercial kitchen equipment . Our commitment to partnering with restaurants across Tennessee goes beyond just servicing equipment. We're here to support you in creating a kitchen that runs smoothly and efficiently through customizable planned maintenance programs. Connect with our team today to create a tailored service plan for your restaurant, franchise, or organization.
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